Executive Assistant (Austin, US)


FLASH is seeking a Senior Executive Assistant to the CEO. In this role, you will be a true EA business partner to our CEO, not only through managing their core calendar, but also playing a leading role managing the coordination and logistics of our executive team meetings, board meetings, company-wide planning processes etc. This dynamic position requires a high level of professionalism and confidentiality, a strong ability to cultivate relationships and interact with a broad range of internal and external constituents. This role will be ideal for someone who enjoys navigating ambiguity, runs towards challenges, and enjoys the dynamic nature of a fast-moving company.

The role is based in Austin, TX and benefits from FLASH's hybrid/remote work policy facilitating a mix between days in the office and days working from home/remotely as needed.

What You'll Do:

  • Proactively manage, assess and predict the day-to-day needs of the CEO to ensure they are prepared and organized for all internal and external meetings and events
  • Seamlessly manage email coordination, calendar scheduling, travel, expense reporting, and a wide variety of priorities for the CEO
  • Coordinates across the leadership team to ensure critical company-wide meetings and processes are effectively implemented
  • Completely manage the coordination and logistics of our CEO’s board and executive-level searches
  • Project manage a variety of professional and personal initiatives through self-motivation, clear communication and complete follow through
  • Assist with ad hoc projects as needed, including the organization of Executive Team off-sites, board meetings, and other leadership-level activities
  • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion

What You Have:

  • Wide array of experience supporting a CEO, COO, President or senior C-level executive at a company going through significant growth
  • Excellent verbal and written communication skills, with demonstrated ability to communicate confidentially and strategically with senior executives
  • Exceptional organizational skills coupled with meticulous attention to detail
  • Highly organized project manager - you are organized and excel at managing multiple projects through successful completion
  • “Can do” positive attitude - you have a great attitude and are willing to do whatever it takes to make our CEO successful
  • Strong bias to action and ability to work both quickly and to a high quality in a fast-paced environment
  • You are a reliable team player, self-starter, ambitious, and collaborate well with EAs and other colleagues at all levels
  • Bachelor's degree preferred

Join us in making a difference as we build our future. FLASH is an equal opportunity employer, dedicated to diversity, equality, and inclusion, and provides equal employment opportunities to all employees and applicants for employment. FLASH prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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