Operations Assistant (Oakland, US)

Operations Assistant (Oakland, US)


**The Details**
Location: Kaiser - Oakland
Schedule: $18.50
Pay: Mon-Fri, 8am-5pm

Want to hear something crazy? Cars only spend 5% of their time driving. Where do they spend the other 95%? PARKED!

LAZ Parking is one of the largest and fastest growing parking companies in the country. LAZ operates hundreds of thousands of parking spaces across the country. When it comes to parking, we’re the experts!

We are also a PEOPLE FIRST company. We often say “parking is our industry but people are our passion.” Our mission is to “create opportunities for our employees and value for our clients”. If you’re looking to join a growing company led by passionate people committed to being the best – contact us today!

The Spirit of the Position:

The Operations Assistant oversees the management of administrative functions for the operation’s portfolio. As a company devoted to promoting an employee-focused servant leadership culture, the Office Manager will support the programs and initiatives originating from our home office and help to support the individual needs of their operational teams throughout their assigned region.

Principal Job Duties

  • Maintain, update, and distribute daily, weekly, monthly, quarterly and annual reports including payroll scorecard, and other reports assigned.
  • Oversight of the development and implementation of procedures/policies that assist with the supervision of all staff under Manager’s responsibility.
  • Act as a backup for answering incoming calls and return voicemails for potential and current monthly parkers.
  • Prepares daily, weekly, monthly, and annual reports as required.
  • Open and distribute mail on a daily basis.
  • Responsible management of the office supply vendor for the ordering supplies and keeping up-to-date records of supply budgets for each location in coordination with the supply vendors.
  • Schedules meetings for management staff as needed.
  • Responsible for ordering office supplies for the department and planning and adhering to budgets for supplies while ensuring the office is stocked to perform all necessary functions without delay.
  • Responsible for the overall organization of the operations office including ensuring supplies and kitchen are stocked.
  • Manages and maintains the conference room schedule.
  • Coordinates the repair and service of all phones, internet, office equipment in the operations office.
  • Perform all dispatching and scheduling functions with accuracy and efficiency.
  • Ensure all drivers are turning in paperwork in a timely manner.
  • Other related duties and projects as assigned.


  • High school diploma or GED required.
  • Bachelor’s Degree or equivalent work experience is preferred.
  • 2+ years in an administrative role is preferred but not required.
  • Parking industry experience is preferred but not required.


  • Excellent Excel, Word, Power Point and General Microsoft Office Applications skills.
  • Recruitment skills and knowledge of an Applicant Tracking System is preferred.
  • Ability to communicate professionally and effectively with all levels of the organization.
  • Team-building and management skills and abilities a must.
  • Excellent phone, interpersonal, and organizational skills.
  • Must have the ability to multi-task and have a strong attention to detail.
  • Ability to speak, read, and comprehend the English language.
  • Must be open to feedback, differing opinions and other points of view.
  • Ability to be approachable and facilitate coaching conversations with employees and managers.
  • Proactive and self-driven with the ability to multi-task and prioritize in a fast paced culture.
  • Ability to meet deadlines and work under pressure.
  • Ability to work unsupervised
  • Strong interpersonal skills: displaying responsibility and integrity at all times.
  • Uses ingenuity in dealing with ambiguous situations and guides others to cope effectively.
  • Demonstrates a sense of urgency and timeliness.
  • Demonstrates the ability to seek improvement.
  • Perform all dispatching and scheduling functions with accuracy and efficiency.
  • Ensure all drivers are turning in paperwork in a timely manner.
  • Excellent teambuilding and interpersonal skills.

Physical Demands:

  • Ability to lift, push and pull at least 10 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with qualified disabilities to perform the essential duties/functions.

FLSA Status: Exempt

To be hired, all candidates must pass a background check and pre-employment drug screen.

LAZ Parking is an equal opportunity employer. In all our employment practices, including hiring, we are firmly committed to provide equal employment opportunity (EEO) to all persons, regardless of race, color, religion, sex, national origin, disability, age, genetics, Vietnam era, special disabled, recently separated and other protected veterans, or any other characteristic protected by federal, state or local law. No question in our application process is used for the process of limiting or excluding any applicant's consideration for employment on such grounds.

This Employer participates in E-Verify.

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